The principal source of reports in PMM
is the special Report section on the Main Menu. Many reports
are generated on the last two sections of Property Management:
Unit Transactions and Unit Status.
In the following pages, you will find a
list of reports generated by the Unit Transactions section of
PMM:
This report shows you a detailed list of
the current balances in the Operating (Owner’s funds) and Escrow
(Tenant’s funds) Accounts. At the end of this report, you will
find the number of Units listed and the total amount that should
be on the two accounts.
Note: The PMM user who
carries only one trust account for escrow and operating must
make an addition of both amounts to find the correct total.
This report is the best tool for the State
monthly reconciliation report. It generates the balances of both
accounts at the chosen date.
This report allows you to see the
commission income projection from property management based on
the information entered in the charges section of the
reservations form. This is very important information and
only PMM has this feature. With this information you can
plan investments or organize marketing campaigns based on a
projected income for the next couple of months!
This report is the ideal solution for long term Property
Managers who collect hundreds of checks the first of each month!
The report consists of a detailed list of all payments entered
at a certain frame of time (one day to infinity). It shows the
date in which the payment has been received, the Reservation
number, the issuer of the payment, the number of the check and
the amount of the check. Instead of filling out endless deposit
stubs you simply enter all payments in the corresponding
reservations. You generate this report and reconcile with the
checks. Write the total amount on one deposit stub and bring it
to the bank. Any mistakes will show up in different totals of
the addition of the checks and the total of PMM.
This report is the same as the above report only for the Escrow
account in PMM.
This report shows you all transactions that have not been
sent to the PMM Banking Center. This is the completion of your bank
reconciliation. In the case that you send your data to the PMM
Banking Center on a regular basis this report will show no activity
or a very reduced activity.
This very important report lets you
know if you missed posting a payment on the reservation screen.
In the case that you have not posted a payment, you would notice
this fact during your periodical reconciliation between the Cash
Receipts and the checks to the bank. This will help you find the
source of an error or a discrepancy.
This is a big help to Property Managers
handling many payments every day! PMM allows you to post all
payments shown on the
Payments
not Posted report with only one mouse click!
Note: You enter payments
on the reservations screen all day. Before going to the bank,
you print the two cash receipts reports and compare the total
with the addition of the checks. If they match, you post all
payments to the relating owners’ accounts and PMM will calculate
for you the Sales Tax, the Tourism Tax and your commissions!
This operation previously, was tedious and time consuming, now
is done in a fraction of the time!
Finally, we come to one of the most important functions of a
stressed Property Manager: Preparation of the Owner’s Statement
on the first day of every month! PMM will generate an Owner’s
Statement for every single owner quickly and professionally yet
extremely easy to read! PMM will generate this statement from
the Reports section either for all units or for only those units
showing activity during the previous month.
C on Owner Statement, enter on the
calendar, the start and end date of the required statement.
Check the Print
Escrow box if you want to inform the owner about the status of
the Escrow account and C
on OK. You will have in front of you an easy to read,
professional looking and instant Owner Statement!
Note: All letters
generated by PMM are designed to fit in standard window
envelopes. No more labels or hand written addresses!.
Note: If you have
installed a full- version of Access 2000
8 all
reports generated by PMM can be sent by e-mail directly
from the computer. Call the PMM support line at 727 524
0098 to learn more information about this feature or ask your
sales representative.
This is a working edition of the Owner’s statement report.
On the right upper corner of any of the
three transaction screens, you will find the Checks button.
C on checks and a window will open with a calendar
offering several export options:
Export?:
This unit is the default function
in PMM. It allows you to export transactions in the chosen period
only for the unit from which screen you accessed the export
function.
All units allows you to export
transactions in the chosen time frame from all units.
Calendar:
Allows you to export transactions according
to your choice in the
Export?
window for a limited frame of time. Enter the start date
and the end date for this period or by keying in the dates or by
selecting the dates from the calendar.
All Dates:
Allows you to send to the PMM Banking Center transactions according to
your choice in the window for an unlimited frame of time.
Operating:
Checking this box only would allow you to export according to your
choices of units and time transactions concerning the Operating
account only.
Escrow:
Checking this box only would allow you to export according to your
choices of units and time transactions concerning the Escrow account
only.
Note: If
both boxes were checked, the system will generate two different
export transactions with a clear identification of Escrow and/or
Operating.
