This feature allows the property manager to
have information about occupancy, maintenance history and be
able to pass this valuable information on to the owners.
This function allows you to build up a log
of all your contacts to a Site Manager.
C
Main Menu C Property
Management, C Unit
Status, find the concerned Unit with the
Find
function of PMM.
Find Function:
C Find function in the upper tool bar
(Binoculars) Modify at the first use of this function the Match
from the default Start of the Field to Any Part of the Field
Place the cursor with the mouse on the UNITID field.
Return the cursor with the mouse to the Find What field and type
the street address of the unit or the code assigned to the
concerned unit if you have used numbers.
C on find next button and you will have the screen
of the requested Unit.
You will see a spreadsheet on the screen
showing the occupancy of this unit!
Note: If an “U” (for
unconfirmed reservation) shows on the availability screen you
will be able to find the reservation number and tenant on this
screen!
Reports generated from the Unit Status
window:
This report will show you the occupancy of
your units within one selected month.
C on
Occupancy on the upper left side of your
Unit
Status screen, C on the
month for which you want to know the occupancy, choose the year
by placing the mouse on the “dropdown” and
C.
Each day of the month is indicated across
the top of the screen. You will find on the left side of the
screen all your UNIT ID’s and the box indicating furnished or
unfurnished units. The next column is red numbers indicating how
many days in the selected month the unit is occupied. The black
number is the reservation number and the xx’es show the days of
the month in which each unit is rented.
This report can be printed and delivered to
the leasing agents instead of the availability report.
Note: DC on
the black reservation number will open the screen of that
reservation. By canceling the reservation screen you will return to
the occupancy screen.
In case your owner asks how the occupancy of
his unit is, you will print the relating report by
C on the Report button on the upper bar of the screen.
This will open a calendar and allow you to select the chosen period
for this report. This will open a multi-color report of the
occupancy.
Note: If you have installed a
full- version of Access 2000 all reports generated by PMM can be
sent by e-mail directly from the computer. Call the
PMM support line at 727 524 0098 to learn more information about
this feature or ask your sales representative.
This report will give you the history of Work
Orders generated with PMM. Con the Maint. History button on
the upper part of your screen.
Suggestion: This wonderful
feature of PMM will allow your investor/owner, in the case of a
sale of this unit, to replace the normally requested
Owner
Disclosure form with this report showing all repairs on this unit.
Your investor/owner will be very pleased with you!
Note: Make sure you have the
best description possible on your work orders and issue a work order
for all service calls on the units.
Note: This important and
unique feature of PMM provides an extremely accurate and useful
picture of everything that has been done with the unit!
Note: All letters generated by
PMM are designed to fit in standard window envelopes. No more labels
or hand written addresses!
Note: If you have installed a
full- version of Access 2000
8 All
reports generated by PMM can be sent by e-mail directly from
the computer. Call the PMM support line at 727 524 0098 to
learn more information about this feature or ask your sales
representative.
C
on Rent Outstanding on the upper part of the Unit Status
screen. This will open an option to key a
A Thru
Date”. Key the date of the month on which the rent becomes late.
This report will indicate for each reservation:
-
Number of the reservation
-
Name of the tenant
-
Outstanding amount of Escrow deposit
-
Outstanding amount of miscellaneous charges (Late Rent Fee,
NSF fee)
-
Outstanding amount of rent
Based on this report you will have the
possibility to call tenants or post late notices.
Note: PMM will not generate
the late rent report automatically. You can ask the PMM support, in
case of purchased training time, to originate a
Mail Merger
with Word for this feature.
Note: The dates of this report
are generated in the reservation screen at the
Charges
field. Make sure to enter the correct due dates in the Charges on
the Reservation screen to avoid inaccurate reports from PMM.
Note: This report will allow
you to enter the late fees for the outstanding rents in the
Charges
A field on
the reservation screen. These charges must be entered without
checking Escrow or Rent!
