Batch Payment Posting

This feature allows you to input your checks and verify the amounts from one screen before posting to the Financial Center. We feel that using the new input screen will speed your entries and cut down on errors. Note that you can continue to enter payments in each Reservation if you wish.

Suggested  procedures.

1.       Main Menu; Leases  & Reservations; Post Payments.

2.       You can look up by Tenant or by Reservation by clicking the buttons in the upper left.

3.       Enter the date you wish to use as the Posting Date. This date defaults to today’s date.

4.       Add Payments by clicking at the right side of the first field. A list will pop up in order. Start typing the Name (By Tenant) or Reservation (By Res.) and you will “jump” closer and closer until you are on the correct Reservation. Note that to minimize the length of these lists Canceled (Red) and Closed (Blue) Reservations do not show in these lists. You will need to go to those Reservations through the regular menus to post those payments.

5.       As you TAB into the Date field it will automatically enter the Posting Date (Step 3)

6.       Enter Payment Method, Payment Nbr, Expiration, Description, Amount as you normally do in the Reservations screen. Don’t forget that you can use the shortcut keys CTRL + ‘ (Single quote) to copy the field from the previous record.

7.       PMM will not let you check Escrow and Rent or Escrow and Commission.

8.       Note that the Operating and Escrow Totals will show at the top of the screen as you add payments.

9.       When you are done entering payments click the Report button and you will have a report to use to check that you have entered everything correctly. Note that once you have entered an Amount and then try to change to another Reservation PMM will tell you that you must delete the entry and re-enter another.

10.   If you wish to see more details about a particular Reservation double-click on the Reservation ID (indicated by the dark blue highlight). You will “jump” directly to this Reservation. Not e that you cannot Post from the Reservation screen this way, although the Post button will be there if you go into the Reservation screen thru the regular menus.

11.   To verify information about the Tenant double-click on the Tenant name and you will “jump” to this Tenant’s screen. Close the Tenant screen after verifying your information and you will be returned to the Posting screen.

12.   Once you are certain that all your entries are correct click on the “Post All Payments” button, answer Yes and all your payments will be posted to the Financial Center!

13.    Note that you can close this screen at any time and come back and all your “Unposted” payments will still be here.